<ul><li>Support a respected Australian equities team with direct exposure to senior investment leaders.</li><li>Trusted role partnering closely with the Head of Equities and broader investment team.</li><li>Broad scope across executive support, team coordination, and office operations.</li></ul> About Pendal Pendal is an Australian investment manager focused on delivering superior investment returns through active management. Its experienced and long-tenured investment professionals are empowered to apply high-conviction investment approaches, supported by a culture that values diverse perspectives, independent thinking, and disciplined decision-making. Since becoming part of Perpetual Limited in 2023, Pendal has continued to leverage the strength of a broader global multi-boutique investment platform while maintaining its distinctive investment culture and approach. About the role We&apos;re looking for an experienced Personal Assistant to support the Head of Equities and the broader Australian Equities team. This is a varied and highly trusted role that will suit someone who enjoys working across executive support, team administration, and office coordination. You will be a key point of contact for internal and external stakeholders and play an important role in keeping the team running smoothly. Key responsibilities<ul><li>Manage a complex executive diary, coordinate meetings, and assist with inbox management for the Head of Equities.</li><li>Support broader team of 25 investment professionals in a standalone office environment</li><li>Coordinate domestic and international travel, including itineraries, accommodation, and schedule changes.</li><li>Prepare, submit, and reconcile expenses in line with company policies and processes.</li><li>Support team meetings, offsites, events, and broader administrative activities across Australian Equities.</li><li>Act as a professional point of contact for internal and external stakeholders.</li><li>Assist with office operations, including supplies, facilities coordination, visitor management, and workplace presentation.</li><li>Support onboarding activities for new team members, including workspace, access, and equipment coordination.</li><li>Contribute to ad hoc projects and confidential business initiatives as required.</li></ul> About you<ul><li>Proven experience in a Personal Assistant, Executive Assistant, Team Assistant or Office Manager role.</li><li>Strong diary management, coordination, and prioritisation skills.</li><li>Experience managing travel, expenses, meetings, and team administration (including coordinating RG146 accreditation).</li><li>High level of proficiency across Microsoft Office, Outlook, and Teams.</li><li>Excellent written and verbal communication skills with the confidence to engage a variety of stakeholders.</li><li>Strong organisational skills with a high level of accuracy and attention to detail.</li><li>Ability to manage confidential information with discretion and sound judgement.</li><li>A proactive, adaptable, and service-oriented approach to supporting senior leaders and teams.</li></ul> How we work Our unique culture is underpinned by our three organisational behaviours, Stretch, Own it, Make an impact which drive our approach of day-to-day interactions with colleagues and clients, the way we approach decision-making to the questions we ask and the problems we solve. Employee benefits<ul><li>Work from anywhere in Australia for up to one month each year</li><li>An annual allowance to empower you to prioritise your personal wellbeing</li><li>Study support and commitment to supporting professional development</li></ul>We&apos;re committed to creating an inclusive workplace where diversity is celebrated. No matter your background or circumstances, we aim to provide an environment where you can thrive.

Personal Assistant

At MyIntegra, our NDIS Support Coordinators assess needs and coordinate support for NDIS participants referred to MyIntegra for Support Coordination services. This role is remote, but the successful candidate will be based in Hobart as there are some visitations with participants required. Key Responsibilities As a Support Coordinator <ul><li>Assist NDIS participants in implementing their NDIS Plans and coordinating their services and supports.</li><li>Complete all necessary administration to the required standard, ensuring full compliance.</li><li>Maintain and develop relationships with quasi-government bodies and disability associations/groups.</li><li>Take ownership of developing and retaining these networks.</li><li>Promote MyIntegra to the market and generate interest in support coordination under the NDIS. This may involve delivering presentations to various organizations such as Local Area Coordinators, Disability Service Providers, and support groups, including participants and nominees. </li></ul>About You To be successful in this role you will need to have: <ul><li>Your empathy and care for people</li><li>Your ability to effectively present information and respond to questions from groups, managers, clients, and customers</li><li>Your excellent verbal and written communication skills</li><li>Excellent organizational and time management skills</li><li>Your strong acumen in engaging potential clients and securing leads from inquiries</li><li>Your superior skills in developing and maintaining stakeholder relationships</li><li>Your ability to work independently and as part of a team </li></ul>Requirements <ul><li>Current driver&apos;s license and willingness to travel to clients where required</li><li>Minimum 6 months to 1 year of experience working as an NDIS Support Coordinator</li><li>Allied Health qualifications or a minimum Certificate IV in Allied Health, Disability, Aged Care, or similar</li><li>Experience or knowledge in complex family health issues would be beneficial</li><li>Successful applicants will be required to undergo an NDIS Worker Screening Check and provide a current Working with Children Check. </li></ul>About MyIntegra, Part Of The APM Group Since 2016, MyIntegra has empowered people with disabilities by helping NDIS participants maximize their plans and access support services. We provide Plan Management and Support Coordination services, using best-in-class tools and technologies across Australia. As an NDIS-registered provider with ISO 9001:2015 certification, we align with National Disability Standards and are a member of Disability Intermediaries Australia (DIA). MyIntegra is part of the APM Group, a global provider helping over 2 million people annually find employment, improve health and well-being, and participate in their communities. Joining MyIntegra means accessing opportunities within a dynamic and growing global business. Learn more at apm.net.au. We offer Benefits Supporting people living with disabilities and their families is important work, and we want to ensure your contribution is recognized and rewarded! When you join MyIntegra, you can expect a range of great benefits to support your career development and well-being, including: <ul><li>A flexible, supportive, and friendly team environment</li><li>Ongoing training, career progression, and professional development opportunities</li><li>An attractive salary</li><li>Comprehensive Employee Assistance Program</li><li>Paid parental leave with top-up opportunities</li><li>Discounts at major retailers and an employee recognition program </li></ul>Ready to Join? Apply today!! MyIntegra embraces DIVERSITY and is an equal opportunity employer. MyIntegra welcomes applications from candidates of diverse backgrounds, including Aboriginal and Torres Strait Islander people and People with disability are also encouraged to apply.

Regional Support Coordinator

Airswift is an international workforce solutions provider within the energy, process and infrastructure industries. Our client is looking for an Administrator &#x2013; Land Access/ Development to assist to work on a Part-time basis for a Wind Development project. The role will be based 1X day a week out of the Stawell office, but then will be WFH for 2 X days The role <ul><li>12-month contract</li><li>ASAP Start</li><li>7.6 hour days</li><li>3 days a week, 1 X in the Stawell Office, 2 X WFH</li><li>Public facing position that will provide project information from the Stawell Office</li><li>General administrative duties to support development team</li><li>Assisting with maintenance and changes to existing land access agreements</li><li>Use of SAP software</li><li>Opportunities to get involved in further developments and land access technical duties if of interest (although not required) </li></ul>About You <ul><li>Experience with land access agreements, wind or renewable energy development is highly advantageous</li><li>Experience working on developments, particularly surrounding land access</li><li>Experience with SAP software highly advantageous</li><li>Australian Working Rights</li><li>Suits someone looking for flexible, part-time work</li><li>Located within a reasonable drive to Stawell, VIC</li><li>General administrative experience</li><li>Independent and able to work remotely</li><li>Happy to be public facing with good communication skills </li></ul>If this sounds like you, click apply today for an opportunity to join a leading renewable energy developer! Airswift is an international workforce solutions provider within the energy, process and infrastructure industries. Our client is looking for an Administrator &#x2013; Land Access/ Development to assist to work on a Part-time basis for a Wind Development project. The role will be based 1X day a week out of the Stawell office, but then will be WFH for 2 X days The role <ul><li>12-month contract</li><li>ASAP Start</li><li>7.6 hour days</li><li>3 days a week, 1 X in the Stawell Office, 2 X WFH</li><li>Public facing position that will provide project information from the Stawell Office</li><li>General administrative duties to support development team</li><li>Assisting with maintenance and changes to existing land access agreements</li><li>Use of SAP software</li><li>Opportunities to get involved in further developments and land access technical duties if of interest (although not required) </li></ul>About You <ul><li>Experience with land access agreements, wind or renewable energy development is highly advantageous</li><li>Experience working on developments, particularly surrounding land access</li><li>Experience with SAP software highly advantageous</li><li>Australian Working Rights</li><li>Suits someone looking for flexible, part-time work</li><li>Located within a reasonable drive to Stawell, VIC</li><li>General administrative experience</li><li>Independent and able to work remotely</li><li>Happy to be public facing with good communication skills </li></ul>If this sounds like you, click apply today for an opportunity to join a leading renewable energy developer!

Admin - Development/  Land Access

Description Your Role This individual is someone who inspires and implements great experiences for our team members and guests every day. For our visitors you are the first impression in offering our visitors an exceptional experience and with the team, by ensuring high quality office services programs and support. Use your passion for service and attention to detail to work with the Gensler team day-to-day ensuring that our studio operations run smoothly. You will work closely with the leadership team and support our Managing Director on various administration and business activities. What You Will Do <ul><li>To manage and provide a positive welcome experience for team member and guests</li><li>Maintain the aesthetic integrity and organisation throughout the studio</li><li>Perform audits of the facility, recording items in need of repair or replacement and ensure appliances and all office furniture remain in working order</li><li>Handle all calls coming through main office phone number</li><li>Coordinate with building management and maintenance; manage cleaning providers</li><li>Inventory, order and restock office, pantry supplies and marketing materials</li><li>Manage incoming and outgoing mail, couriers, and deliveries</li><li>Support office moves, renovations, furnishings and seating assignments</li><li>Provide resources for hotels, restaurants, parking and things to do for out-of-town visitors, including remote team members</li><li>Support on corporate logistics (including travel, VISA, on the ground transportation, accommodation, etc..) for our guests and overseas colleagues, and ensure our guests have access to the office</li><li>Work closely with and support the Managing Director for general office communication relating to office logistics, moves, building updates as well as specific business activities, client correspondence and the like</li><li>Plan and coordinate logistics and catering of events including Team Meetings, Holiday/Bonus/Wellness Events, Appointments Day, Office Tours, Client meetings and other similar events during and after hours</li><li>Coordinate with different communities and function and manage/update the Office Calendar (including recurring weekly office and yearly meetings)</li><li>Assist with onboarding new team members</li><li>Provide IT/AV support in conjunction with IT Helpdesk</li><li>Support cultural moments and artifacts (anniversary gifts, cards, etc.)</li><li>Continuously improve processes, systems, and customer satisfaction</li><li>Extend support to HR duties which may include but not limited to VISA management, training coordination and timesheet management.</li><li>Extend support to Finance duties which may include but not limited to processing of expense/reimbursement reports and vendor invoices.</li><li>Support Gensler sustainability goals. Especially on topics relevant to your day-to-day duties.</li><li>Engage and collaborate with the larger team on sustainability efforts and initiatives.</li><li>Research and implement ways to optimize our internal workflow environmental impact. </li></ul>Your Qualifications <ul><li>Minimum 5 years&#x2019; experience in a similar role</li><li>Have a passion for customer service and providing exceptional experiences</li><li>A passion or interest in design and architecture and working with a team of creatives is ideal</li><li>Excellent verbal and written communication skills in English</li><li>Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint, etc)</li><li>Professional appearance and demeanor</li><li>Ability to problem solve, both individually and as part of a team</li><li>Responsive and proactive approach, with strong follow-through skills</li><li>Excellence in working in a fast-paced, deadline driven environment</li><li>Strong attention to detail, highly organized and strong time management skills</li><li>Must be organized, efficient and enjoy working with a team as well as work independently</li><li>Ability to multi-task and prioritize</li><li>Be trusted to deal with confidential issues (both personal and business)</li><li>Ability to travel if required</li><li>Basic understanding of sustainable design and operations is preferred. </li></ul>Life at Gensler As a people-first organization, we are as committed to enjoying life as we are to delivering best-in-class design. From internal design competitions to research grants to &#x201C;Well-being Week,&#x201D; our offices reflect our people&#x2019;s diverse interests. We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability and wellness programs. We also offer profit sharing and twice annual bonus opportunities. As part of the firm&#x2019;s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future. NOTICE TO APPLICANTS We are proud to be an Equal Employment Opportunity and Affirmative Action employer of choice. All aspects of employment decisions will be based on merit, performance, and business needs. We do not discriminate on the basis of any status protected under applicable regulatory laws. Individuals with disabilities and protected veterans are encouraged to apply. We also consider qualified applicants with criminal histories consistent with applicable regulatory laws. Gensler endeavors to make gensler.com/careers accessible to all applicants. If you need assistance or an accommodation due to a disability, you may contact us. Regarding Gensler&#x2019;s approach to recruiting new talent, we will never ask an applicant for sensitive or personal financial information during the recruitment process. We advise all applicants seeking employment with Gensler to review available information on recruitment fraud. Anyone who suspects that they have been contacted by someone falsely representing Gensler should email talentacquisition@gensler.com.

Office Coordinator

Aged Care Justice Committee Secretary Aged Care Justice (ACJ) is seeking an experienced Committee Secretary to join and support the governance of our growing specialist community legal centre. <ul><li>Volunteer position</li><li>Approximately 5 hours per month</li><li>Six Committee meetings per year, held bi-monthly, including the AGM</li><li>Meetings held remotely via Zoom</li><li>National specialist community legal centre</li></ul> ACJ is a national charity and specialist legal centre assisting older Australians and their families to resolve disputes with aged care providers. We provide free initial legal support, legal education and referrals to specialist lawyers, while advocating for law reform across the aged care sector. Established in 2020 by senior legal and clinical professionals, our aim is to ensure that all Australians receiving aged care have access to quality care and are treated with dignity and respect. Working closely with the Chair, CEO and Committee, the Committee Secretary will support the effective administration and governance of the organisation. Key responsibilities include: <ul><li>coordinating Committee meetings, including preparation and distribution of agendas and Committee papers;</li><li>attending meetings and preparing accurate minutes;</li><li>maintaining Committee, governance and organisational records and registers;</li><li>coordinating the Annual General Meeting and associated requirements;</li><li>supporting compliance with ACJ&#x2019;s Constitution and relevant corporate and regulatory obligations;</li><li>monitoring actions and decisions arising from Committee meetings;</li><li>assisting with governance policies, processes and reporting; and</li><li>providing governance and administrative support to the Chair, CEO and Committee as required.</li></ul> About you The ideal candidate will have company secretarial, governance, legal or senior Committee administration experience, together with a sound understanding of not-for-profit governance and compliance. This is an opportunity to contribute your expertise to a growing national organisation working to improve access to justice and the protection of older people&#x2019;s legal rights in aged care.

Committee Secretary

POSITION TITLE: Clinical Trial Associate I DEPARTMENT: Ora Europe <ul><li>1 Year Fixed Contract Term* </li></ul>Ora Values the Daily Practice of &#x2026; Prioritizing Kindness * Operational Excellence * Cultivating Joy * Scientific Rigor At Ora, we are building the future of ophthalmic clinical research. As the world&#x2019;s leading full-service ophthalmic drug and device development firm, we guide our clients across all phases of clinical research to efficiently bring new products and therapies to market. Over the past 45 years, our expert teams have helped earn more than 85 new product approvals. Ora&apos;s pre-clinical and clinical models, unique methodologies, integrated clinical data solutions, and global regulatory strategies have been refined and proven across thousands of global projects. Today, our team continues to expand across the globe, with over 400 employees across North America, Europe, Asia, and Latin America. The Role: Ora&#x2019;s Clinical Trial Associate I (CTA I) assists Project Managers and study teams in clinical study conduct for clinical ophthalmic projects. They support the oversight feasibility including but not limited to, working with sites to generate contracts and budgets, collecting regulatory documents, and may be involved in scheduling follow up patient visits of all clinical sites and ensures compliance with (GCP) protocol along with overall clinical objectives. Ora&#x2019;s CTA I&#x2019;s participate in all phases of clinical studies including start up, study maintenance, and close-out activities. What You&#x2019;ll Do: <ul><li>Ensure study documentation, communication, training and data collection is aligned with study protocol adherence, and all applicable SOPs, regulations and guidelines</li><li>Drafts and/or reviews study-related documents and templates including study protocols, informed consents, source document templates, study plans, study related logs, etc. </li><li>Participate in study start-up (including Investigator Meeting), study maintenance and study closeout activities. </li><li>Collect and review site regulatory documents for accuracy and completion (e.g., 1572, Financial Disclosure documents, CLIA waivers, etc.). </li><li>Prepare, with oversight, essential documents package to support investigational product release for study and site approval. </li><li>Create regulatory packages for IRB/IEC submission for study and site initial submission as well as applicable study and site continuity report submissions and close-out submissions. </li><li>Assemble and distribute regulatory binders to clinical sites. </li><li>Order and ship study-related supplies to clinical sites. </li><li>Create Site Payments, obtain approval and submit to Accounting. </li><li>Support Clinical Research Associates during monitoring visits to help ensure that any missing documents are filed within the eTMF and the site binder. </li><li>Support project management activities including but not limited to drafting meeting agendas/minutes, drafting communication, and maintaining CTMS and the study tracker(s). </li><li>Assist project managers in preparing study metric reports and collecting site status updates. </li><li>Set-up and maintain the Trial Master File / electronic Trial Master File, and using applicable filesharing platforms (i.e., Z:drive, box.com) for clinical projects. </li><li>Address Quality Control findings resulting from internal and external Trial Master File audits. </li><li>Participate in Study Operations planning, Risk Assessment discussions and Pre-Study Meetings. </li><li>Provide support to Clinical Operations for implementing process improvement actions, remaining current on all relative and applicable SOPs, and participating in departmental training sessions. </li><li>Assist with audit preparations (i.e., Sponsor, IRB/IEC, FDA). </li><li>Travel Requirements: up to 10%</li><li>Adhere to all aspects of Ora&#x2019;s quality system. </li><li>Adhere to all essential systems and processes that are required at Ora to maintain compliance to Ora&#x2019;s data integrity &amp; business ethics and regulatory requirements. </li><li>Clear and sustained demonstration of Ora&#x2019;s values -- prioritizing kindness, operational excellence, cultivating joy and scientific rigor &#x2013; as well as their linked behaviors. </li><li>Responsibilities may differ from the above based on the specific needs of the business. </li></ul>What We Look For: <ul><li>Experience needed for the Role:</li><ul><li>Bachelor&#x2019;s Degree with a minimum of 1-year experience of research, including course work. Years of experience may be considered in lieu of education. </li></ul><li>Additional Skills &amp; Attributes:</li><ul><li>1 year of clinical trial experience is strongly preferred. </li><li>Ophthalmic experience</li><li>Ability to work in a semi-virtual, cross-functional team environment. </li><li>Ability to apply analytical and problem-solving skills; ability to act with a consistent sense of urgency and acute attention to detail. </li><li>Knowledge of GCP/ICH regulations. </li><li>Experience maintaining electronic trial master files. </li><li>Excellent verbal and written communication skills. </li><li>Committed to consistently producing high-quality work. </li><li>Exceptional organizational and time management skills in order to manage multiple trials, critical tasks, and departmental process improvement efforts. </li><li>Multilingual communication is a plus. </li></ul></ul> <ul><li>Competencies and Personal Traits:</li><ul><li>What We Do:</li><ul><li>Execution Excellence: Ability to set goals, create structure and maintain a focused and collaborative approach to the delivery of timely and high-quality work. </li></ul><li>How We Do It:</li><ul><li>IQ, EQ and SQ: Agile and positive thinker, communicator and collaborator who uses a growth mindset to work and lead with authenticity, transparency, resilience, and empathy. Scientific, intellectual, and emotional/social curiosity creates the willingness and ability to innovate, make mistakes, learn and try again. </li><li>Clear and Direct Communication, Feedback and Conflict Resolution: Practice radical candor in your communication and participate in active Giving and receiving feedback frequently, with an open heart and mind creates psychological safety and promotes faster, individual, team and company growth. </li></ul><li>Why We Do It:</li><ul><li>Seek Meaning and Purpose and a Desire to be Part of Something Bigger than Yourself: Crave being part of a team that works together under shared values to achieve significant positive impact in the wider world. At Ora, we are creating vision beyond what we see. </li></ul></ul></ul>Our mission is to weave together people, processes, and technology to support innovation in ophthalmology around the world. We believe our business should be a force for good &#x2014; to improve, heal, and change how we see. As a global company, our vibrant community and culture are nurtured by our core values: Prioritizing kindness, cultivating joy, operational excellence, and scientific rigor. Through our commitment to these values, we have built an inclusive and supportive work environment that fosters respect, accountability, and a fulfilling work-life balance for every team member. We know a diverse workforce adds to our collective value and strength as an organization. People of color, the LGBTQIA+ community, disabled candidates and veterans are strongly encouraged to apply. Ora is proud to be an Affirmative Action and Equal Opportunity Employer, committed to equal employment opportunity and fair, equitable compensation regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. Our Privacy Policy | Ora (oraclinical.com)

Clinical Trial Associate I

<ul><li>Do you want to do work that really matters? Help us end avoidable blindness.</li><li>Permanent, Full-Time, role based in Melbourne. (Flexible work from home arrangements available).</li><li>Closing Date: 1 October 2026.</li></ul> ABOUT THE FRED HOLLOWS FOUNDATION The Foundation is an international development organisation working to prevent blindness and restore sight. We continue to carry on the legacy of Professor Fred Hollows, who believed every person had the right to quality eye care, no matter where they live. The Foundation has grown to work in more than 25 countries throughout Africa, South Asia, Southeast Asia, the Middle East and the Pacific, as well as Australia. The Foundation has restored sight to more than 3 million people worldwide. We have an ambitious five-year strategic plan that aims to take us even closer to realising our vision of a world in which no person is needlessly blind, or vision impaired and Indigenous Australians exercise their right to sight and good health. THE OPPORTUNITYThe POD Coordinator enables the People &amp; Organisational Development team to deliver responsive, consistent and well-coordinated support across The Foundation. Working closely with People Partners, the role coordinates key people processes and team priorities, providing practical support across HR operations, recruitment, learning administration, events and knowledge platforms. It is accountable for accurate and timely employee documentation, SAP administration, reporting, executive assistance and office operations. KEY RESPONSIBILITIES: People Partner Support:Provide coordinated administrative and operational support to People Partners across agreed employee lifecycle processes and priorities. Employment Contracts and Compliance Administration:Prepare accurate employment contracts, variation letters and related employment documentation, coordinating approvals, signatures and records. Support required pre-employment and compliance checks as part of the broader process. HR Administration and Records:Maintain accurate employee data, records and documentation in SAP and related HR systems, including regular data checks and reporting. Process new starters, employee changes and separations in SAP, ensuring data is entered accurately, approvals are completed and records remain current. Ensure HR records and filing practices meet data privacy, confidentiality and retention requirements. Learning, Events and Knowledge Administration:Coordinate learning administration, including registrations, invitations, participant communication, materials, attendance records, evaluations and follow-up actions. Manage logistics for in-person and virtual learning events, including venues, travel, catering, technology, facilitators, suppliers and on-the-day support. Maintain accurate learning calendars, participant records, resources and reporting across relevant systems. Maintain POD SharePoint sites, intranet pages and shared resources, ensuring information is current, well organised and easy to access. Recruitment Support:Provide end-to-end recruitment coordination, including advertising, shortlisting support, interview scheduling, candidate communication and recruitment administration. Work with People Partners and Talent team members to keep recruitment processes efficient, timely and candidate-focused. Executive and Melbourne Office Support:Provide executive assistance to the People &amp; Organisational Development Director and other Executive roles as required, including diary and email management, meeting coordination, preparation of materials, travel arrangements and follow-up of actions. Provide business operations support for the Melbourne office, including day-to-day office coordination, facilities and supplier liaison, ordering and maintaining office supplies, coordinating visitors and events, and resolving routine workplace issues. General Support:Provide responsive and professional operational support to employees, managers and People &amp; Organisational Development team members. Undertake other duties as required to support People &amp; Organisational Development and broader organisational priorities. WHAT YOU&#x2019;LL NEED TO SUCCEED<ul><li>Related Bachelor&#x2019;s Degree or 3-5 years&#x2019; experience in HR administration or HR operations.</li><li>Experience preparing employment contracts and employee lifecycle documentation.</li><li>Hands-on experience using SAP or a similar HR information system.</li><li>Experience coordinating recruitment, learning administration and in-person or virtual events.</li><li>Experience maintaining SharePoint, intranet pages or similar knowledge platforms.</li><li>This role will suit someone who is a doer, ensuring accurate HR and Recruitment administration.</li><li>Strong attention to detail and high level of accuracy.</li><li>Strong critical thinking, problem solving, and prioritisation skills.</li><li>Ability to manage confidential information with discretion and professionalism.</li><li>Well-developed organisational and time management skills.</li><li>Clear written and verbal communication skills.</li><li>A process driven mindset with a focus on continuous improvement.</li><li>Ability to work collaboratively with global stakeholders and across time zones.</li></ul> How we recognise your contributionThrough our internal programs and employee benefits we aim to create an environment where you will feel supported and empowered. Whether your focus is on continuous learning, professional development or finding an environment which enables you to thrive while balancing family or personal commitments, we have a range of programs in place to support you. Including:<ul><li>Generous salary packaging, we provide access to not-for-profit salary packaging options, which will increase your take home pay.</li><li>Flexible work environment, we focus on output, not hours and enable you to prioritise your health and wellbeing</li><li>Generous leave allowances</li><li>Ongoing commitment to your continuous learning and career development, through tailored leadership and professional development programs, and focused development conversations.</li></ul> To find out more about our benefits click here APPLICATIONSPlease apply directly using the &quot;Apply&quot; button. Your application should include a CV and, preferably, a cover letter that outlines your interest in the role and addresses the key criteria listed in the &#x201C;Key Responsibilities&#x201D;, and &#x201C;What you need to succeed&#x201D; sections of the advertisement. Applications Close: 1st October 2026 Aboriginal and Torres Strait Islander people are encouraged to apply for this position. The Fred Hollows Foundation is committed to protecting the rights of children and community partners in all areas where we work. Applicants are advised that The Foundation reserves the right to conduct police checks, and other screening procedures to ensure we maintain and promote a child safe environment, as well as to protect The Foundations reputation and values. In addition, The Foundation reserves the right to verify qualifications and credentials of applicants as part of our recruitment and screening processes. Please note: We will not be accepting CVs via agencies for this role.

POD Coordinator

Join Our Team as a Project Coordinator at Glaass (Australian-based candidates only)Glaass is a cloud-based QHSE and project management platform built for large-scale civil infrastructure projects, servicing $20m upgrades to $20b megaprojects. We work with contractors and joint ventures across Australia, New Zealand, Saudi Arabia, Europe and North America. We are seeking a talented Project Coordinator to join our innovative team. If you&apos;re passionate about technology and eager to make a difference in the construction industry, this opportunity is for you. <ul><li>Role:&#xA0;Project Coordinator</li><li>Employment Type:&#xA0;Full-time</li><li>Location:&#xA0;Remote, Australian-based candidates only.</li><li>Reports to:&#xA0;Project Manager, working closely alongside to support project implementations, with a clear path to grow into a Project Management role as you build experience.</li></ul> What You&apos;ll Do:<ul><li>Project Setup:&#xA0;Assist in setting up new projects nationally and internationally, including configuring modules, templates and forms.&#xA0;</li><li>Digital Transformation:&#xA0;Help digitise forms provided by clients and contractors, making processes more efficient and streamlined.</li><li>Meeting Coordination:&#xA0;Organise and coordinate meetings with stakeholders to keep everyone on the same page.&#xA0;</li><li>Information Gathering:&#xA0;Acquire necessary information from stakeholders to ensure project success.</li><li>Project Support:&#xA0;Provide ongoing support once projects go live, including go-live support sessions and responding to support requests, ensuring everything stays on track.&#xA0;</li><li>Training &amp; Documentation:&#xA0;Run training sessions with users and produce clear support material such as user manuals and guides to help them get the most out of our software.&#xA0;</li></ul> What We&apos;re Looking For:<ul><li>3+ years of construction or site related experience on building, civil or commercial projects, ideally with exposure to QHSE processes.</li><li>A degree in Engineering, Construction Management or a similar field.</li><li>Strong organisational and communication skills:&#xA0;to-do lists are your jam, and you know when to pick up the phone versus when a well-written email will do.</li><li>A tech-savvy individual with a passion for digital solutions:&#xA0;have some cool solutions you&apos;ve implemented in your current role? Let us know!</li><li>Eagerness to learn and grow within the company:&#xA0;we&apos;re looking for someone who wants to build a career with us, not just fill a seat.</li><li>Willingness to occasionally travel to project offices and sites.</li></ul> Why Glaass?<ul><li>Innovation:&#xA0;Be part of a forward-thinking company that&apos;s constantly looking to improve its platform with new, useful features.</li><li>Global Impact:&#xA0;We have projects across the globe (Australia, the Kingdom of Saudi Arabia, and Europe), all of which you can contribute to.</li><li>Quality-over-Quantity Team:&#xA0;Opportunities for professional development and career advancement with a team that is growing steadily but tremendously.</li><li>Be Heard:&#xA0;Work in a collaborative environment where your ideas are valued, and your contributions make a real impact.</li></ul> How to Apply:&#xA0;Apply within the LinkedIn job posting. Please note, due to the volume of applications, we&apos;ll only be able to contact candidates shortlisted for interview. If you&apos;ve read this far (well done), skip the cover letter small talk and email&#xA0;info@glaass.net&#xA0;with the subject line &apos;I read to the bottom&apos; and tell us the last piece of software that genuinely made your job easier.

Project Coordinator

EXECUTIVE OFFICER <ul><li>Full time</li><li>Predominantly work from home from anywhere in NSW with some required domestic travel (air/road)</li><li>Two year fixed term contract</li><li>ASAP Start </li></ul>Are you a high-level executive administration professional ready to play a critical role supporting senior leadership and driving operational efficiency in a dynamic, purpose-driven organisation? The Healthy Communities Foundation Australia (HCFA) is looking for a highly capable governance and executive professional who can manage Board and committee secretariat functions, support the CE, coordinate organisational projects, prepare high-quality written materials including Board papers and grant submissions, and act as the central point of coordination across the executive leadership team In this pivotal position, you will provide high-level governance and secretariat support to the Board of Directors and Board Committees, working closely with the Chief Executive in their capacity as Company Secretary. You will serve as the engine room of the Chief Executive office, delivering advanced executive administration, managing executive workflows, leading corporate governance, and supporting key strategic priorities to help transform health outcomes across rural, regional, and remote communities. About Us For over 25 years, The Healthy Communities Foundation Australia has provided an integrated, adaptive approach to place-based care, achieving better engagement in health, wellbeing, and social outcomes for rural, regional, and remote communities. We partner with our communities to design and deliver responsive, innovative models of care. Our multidisciplinary teams deliver Primary Care, Aged Care, Mental Health and Wellbeing, and healthcare navigation across diverse settings&#x2014;from residential aged care facilities and emergency departments to GP clinics, community hubs, and people&#x2019;s homes. By integrating face-to-face services with enabling technology, we enhance access, continuity, and efficiency of care. Everything we do is anchored in a clear purpose: to provide the best healthcare as close to home as possible. What The Role Offers <ul><li>Provide advanced administrative support to the CE, manage executive calendars, triage email communications, coordinate travel logistics, draft high-priority correspondence, and manage executive office operations.</li><li>Oversee administration operations for the CE, Executive Management Team, and Executive General Managers/Directors across clinical governance and primary care streams.</li><li>Coordinate Board and Subcommittee agendas and meeting papers, minuting meetings, and overseeing statutory compliance. (Full training and professional development will be provided for the right candidate.)</li><li>Lead cross-functional projects, conduct complex research, draft high-level submissions, and facilitate relationship management with key stakeholders and philanthropic partners.</li><li>Coordinate governance and strategic planning cycles, ensuring timely completion of actions arising from Board, Committee and Executive meetings.</li><li>Predominantly work from home anywhere in NSW (Monday to Friday) with required domestic travel (air/road) as needed. </li></ul>Role We are seeking values-driven individuals with a deep passion for rural, remote, and regional health, alongside a master-level command of executive administration, executive support, and non-profit governance. To be successful in this role, you will possess: <ul><li>5+ years of experience as an Executive Officer, Senior Executive Assistant, or Senior Governance Officer supporting senior executives and Boards.</li><li>Advanced executive support skills, including diary management, travel logistics, document drafting, proofreading, document quality control, and executive workflow coordination.</li><li>Proven track record or strong interest in corporate governance, statutory compliance, and executive secretariat functions (acting Company Secretary experience or Governance Institute of Australia training is highly regarded, with further training and professional development provided).</li><li>Demonstrated ability to conduct research, synthesise complex information, and prepare high-level briefing notes, policy papers, and strategic submissions.</li><li>Exceptional communication, negotiation, and influencing skills to build effective relationships with internal and external stakeholders at all levels.</li><li>Strong organisational and project leadership skills to coordinate cross-functional teams and manage competing priorities.</li><li>Advanced proficiency in Microsoft Office Suite, administrative systems, and executive data reporting.</li><li>An understanding of philanthropy, non-profit governance, and the charitable sector, with a commitment to advancing positive community outcomes.</li><li>Ability to establish and coordinate organisational projects, monitor milestones and support Executive Managers to achieve strategic objectives</li><li>Exceptional written communication skills with demonstrated experience preparing Board papers, executive reports, submissions, funding applications, briefing papers and stakeholder correspondence </li></ul>Ready to bring your executive administration, strategy, and governance expertise to a role with true flexibility and community impact? Apply today!

Executive Officer

<ul><li>Be part of a critical National Fleet replacement program</li><li>2 years| Full Time Fixed Term Opportunity </li><li>Brisbane or Melbourne </li></ul>Summary Coordinate and support the delivery of critical fleet projects that enhance aviation rescue firefighting capabilities across Australia. The Organisation Airservices Australia is a government-owned organisation responsible for the safe and efficient management of 11% of the world&#x2019;s airspace and provision of aviation rescue fire fighting services at Australia&#x2019;s busiest airports. Our people are our greatest asset with a dynamic and diverse team operating from locations across the country - from bustling cities to regional and remote locations, including an island. This team keep are helping to secure the future of Australia&#x2019;s skies and keep it amongst the safest in the world. We connect people with their world safely &#x2013; linking family and friends, generating economic activity, creating jobs, and facilitating trade and tourism. Airservices is committed to fostering a culture that is diverse, inclusive, and respectful. We encourage motivated individuals who love what they do, value a service first mindset and embrace a challenge to explore a career with Airservices. In return you will be a valued team member, be offered flexibility and experience a meaningful career in an exciting, ever-evolving aviation industry. The Role &amp; The Team As Project Coordinator within the Fleet Program, you&apos;ll play a pivotal role supporting the delivery of projects that invest in and modernise Airservices&apos; critical fleet assets. Reporting to the Program Manager, you&apos;ll work closely with Project Managers, portfolio teams, internal stakeholders, and external vendors to ensure projects are delivered on schedule, within budget, and aligned with organisational governance requirements. Your day-to-day work will involve coordinating project activities, managing schedules and reporting, supporting procurement processes, tracking risks and issues, maintaining project documentation, facilitating governance activities, and ensuring key project milestones are achieved. You&apos;ll join the ARFFS NexGen and Environment Portfolio, a team committed to delivering projects that support better outcomes for our people, customers, industry and community Please see the link below to view the full Position Description: The Person You are a proactive and organised project professional who enjoys bringing structure, coordination and momentum to complex projects. You thrive in collaborative environments, build strong stakeholder relationships, and can effectively manage competing priorities while maintaining attention to detail. The Successful Applicant Will Have <ul><li>Demonstrated experience coordinating projects within structured governance frameworks.</li><li>Experience supporting project planning, reporting, scheduling, procurement and financial activities.</li><li>Strong ability to manage competing priorities and deliver outcomes within agreed timeframes.</li><li>Proven analytical and problem-solving skills with the ability to identify risks, impacts and practical solutions.</li><li>Excellent stakeholder engagement and relationship-building capabilities.</li><li>Highly developed written and verbal communication skills.</li><li>Experience using Microsoft Project, Project Server and/or similar project management tools. </li></ul>At Airservices Australia, we embrace and thrive on diversity of thought, perspectives, and capabilities because we know the benefits of having a workforce that is representative of the community that we serve. We appreciate everyone is unique, and acknowledge diversity in thought leads to greater transparency and improved consideration in our decision making. We believe a diverse workforce supported by an inclusive culture is central to our success. We actively encourage and welcome candidates from all cultural backgrounds, gender identities, people living with disability and Aboriginal and Torres Strait Islander peoples to apply. Security Clearance To be eligible to apply, you must be an Australian Citizen or a Permanent resident as an ASIC is required for this role. Please refer to the successful applicants will be required to undertake as part of the recruitment process. Should you require any further information please contact Sonya Suresha - Talent Acquisition Recruiter at How To Apply To apply for this position please lodge an application online before Applications close 11.55 pm (AEST) 8 Oct 2026.

We&#x2019;re BDO, a global professional services firm connected to local markets. Our people work together to provide specialist expertise, helping businesses achieve their goals. We inspire others, to go further. We create together, to reach higher. We build trust, to lead purposefully. Whether you&apos;re building your future or starting your career with us, you won&#x2019;t do it alone. From creating solutions for our clients to building careers for our people, we shape what matters, and that&#x2019;s where you come in. About The Role As an Executive Assistant, you will play a pivotal role in supporting Business Services Partners and the wider team. You will be responsible for delivering high-quality administrative support, coordinating client engagement activities, and helping drive efficient business operations. Working closely with colleagues across the firm, you&apos;ll have the opportunity to contribute to process improvements, leverage new technologies, and become a trusted member of a collaborative support network. Key Responsibilities Include <ul><li>Build and maintain strong client relationships while supporting Partners with their client engagements</li><li>Provide proactive administrative support to the Business Services team to ensure smooth day-to-day operations</li><li>Coordinate client onboarding activities and assist with compliance processes in line with the firm&apos;s risk framework</li><li>Assist with workflow management and coordination of support resources across the team</li><li>Manage and maintain information across key systems, including Workday, Xero and Virtual Cabinet</li><li>Prepare client correspondence, reports, presentations, agendas, meeting minutes and other business documentation</li><li>Support billing, expense management and other partner administration requirements</li><li>Assist with diary management, inbox coordination and scheduling activities</li><li>Organise meetings, training sessions, events, travel and accommodation arrangements</li><li>Coordinate logistics and preparation for industry conferences and networking events</li><li>Champion the use of technology and support continuous improvement initiatives across the team</li><li>Provide general administrative assistance as required </li></ul>What You&#x2019;ll Need To Succeed <ul><li>Previous experience in an Executive Assistant, Team Assistant, Administration or similar support role</li><li>Experience within a professional services environment will be highly regarded</li><li>Strong technology skills with the confidence to learn and embrace new systems and tools</li><li>Exceptional organisational and time management skills, with the ability to manage competing priorities</li><li>Strong written and verbal communication skills</li><li>A proactive and solutions-focused mindset</li><li>The ability to work independently while contributing positively to a team environment</li><li>Excellent attention to detail and commitment to delivering high-quality work</li><li>A strong sense of initiative and the confidence to seek guidance when required </li></ul>Why BDO? Working for BDO you will be part of a growing and market leading professional services firm. Our national and global footprint provides our people with opportunities to work on interesting client engagements, across diverse industry sectors and services. Our open and collaborative culture ensures access to Partners and professional mentors, to guide and accelerate your professional career, across a wide array of career pathways. We provide our people with various health and wellbeing, social, financial, and professional development benefits to help realise what&#x2019;s possible. Participate in fitness challenges or take advantage of exclusive discounts to corporate health insurance, gym memberships and wellness facilities via our BWell program. Access benefits such as travel perks, retail discounts, employee referral rewards, study, and professional development support. Our leave options cater to the unique needs of our people; and include enhanced family support, cultural and religious leave, and options to purchase additional leave. You can also give back and get involved in community initiatives via our BCaring program. With a strong focus on learning and growth, we provide on the job training and formal development programs to help you succeed in your role and develop your skills and experience. Our culture is underpinned by our core values (One, Bold, Human, Heart and Strive). We are proud to be recognised as an Inclusive Employer for 2025-2026 by Diversity Council of Australia and a 2024-2025 Employer of Choice for Gender Equality by the Workplace Gender Equality Agency (WGEA). BDO is committed to inclusive and accessible recruitment practices. If you require any reasonable adjustments to support your application or interview process, we encourage you to contact our Talent Acquisition team at recruitment@bdo.com.au

Executive Assistant

Modiform designs, engineers and installs architectural cantilever shade structures across South East Queensland, working alongside our sister brand KOEDN&#xAE;. Every project runs through a purpose-built system that drafts the invoices and purchase orders, books the installs and moves each job forward on its own. We need the person who keeps it all moving. This is a full-time role, Monday to Friday, 38 hours a week, based in our New Farm office at least three days a week, with the option to work from home up to two days. About the roleYou will run our operations day to day, from the first enquiry call to the warranty years after install. You will:&#x2022; qualify new enquiries by phone and book site measures&#x2022; set up and track every job through design, approvals, manufacturing and installation&#x2022; review and send invoices and purchase orders, and match payments each morning&#x2022; coordinate suppliers, certifiers, drafters and our install crew&#x2022; keep clients informed at every milestone&#x2022; keep every job on schedule, including the design and approval steps that sit with our director You&apos;ll work with the business owners, our install crew and a small group of trusted suppliers and drafters. Full training in our system is provided, and you&apos;ll be managed directly by Lauren, who built it. About you&#x2022; You close loops. When something is waiting on someone, you follow it up &#x2014; every time.&#x2022; You are confident on the phone with clients, suppliers and tradespeople.&#x2022; You have 2+ years in a coordination or admin role with lots of moving parts.&#x2022; You like working from a system and keeping it accurate.&#x2022; You are comfortable with invoices, purchase orders and numbers.&#x2022; You work well independently in a small team. For your work-from-home days you&apos;ll need your own computer and a reliable internet connection. Our systems are all browser-based. Experience in construction, trades or property management is a plus. Zoho or Xero experience is a bonus. No degree needed. Don&apos;t tick every box? If you&apos;re organised, confident on the phone and good at following things through, we&apos;d still like to hear from you. What we offer&#x2022; $70,000&#x2013;$75,000 + super, depending on experience&#x2022; Up to two work-from-home days a week &#x2014; optional, and the office is open any day&#x2022; A salary and title review at 12 months, with a path to Operations Manager&#x2022; Direct training from the business owners in a system that is already built How to applyApply with your resume and a short cover note (a few lines is fine) telling us about a time you kept something moving when it was stuck. Shortlisted applicants will be invited to an interview at our New Farm office. Any questions about the role? Include them in your cover note and we&apos;ll answer them when we call.

Operations Coordinator

Employment Type: Temporary Full Time up to 06 January 2027 Position Classification: Administration Officer Level 4 Remuneration: $78,183.85 - $79,973.57 per annum plus superannuation Hours Per Week: 38 Requisition ID: REQ694864 Application Close: Monday 05 October 2026 Additional Benefits <ul><li>Financial benefits - Salary packaging options - Up to $9K for living expenses, $2.6K meal &amp; entertainment, Novated Leasing; and Discounted Private Health Insurance.</li><li>Work-life balance - Up to 12 allocated days off each year (for full-time employees) in addition to annual leave.</li><li>Professional growth - Learning and development opportunities, including in-house training with RTO My Health Learning. </li></ul>Health &amp; wellbeing - Discounted gym memberships with a Fitness Passport and Employee Assistance Program (EAP) for employees and family members. Where you&apos;ll be working Prince of Wales Hospital and Community Health Service is a Level 6 Tertiary Referral Hospital with an inpatient bed base of 370. Each year we care for more than 70,000 patients in our Emergency Department and have around 50,000 admissions to the inpatient units. POWH offers an outpatient service and rural outreach service and provides more than 900,000 occasions of non-admitted patient care each year, including innovative virtual models of care. We have transitioned the majority of inpatient units and wards to the Acute Services Building (ASB) including a state of the art Emergency Department and Intensive Care Unit. POWH provides an exceptional staff experience and enhanced patient and family outcomes as a result of the provision of person-centred care. Randwick Local council is renowned for our world-class beaches and supported by cafes and restaurants to tickle your taste-buds, Randwick&#x2019;s fascinating coastline and atmosphere will have you in awe the minute you arrive. Offering a mix of historic buildings, impressive beaches and coastal walks coupled with boutique restaurants, transport links and a vibrant nightlife, you&#x2019;ll never be short of things to do in this progressive community. What You&apos;ll Be Doing The vision for South Eastern Sydney Local Health District (SESLHD) is &#x2018;exceptional care, healthier lives&#x2019;. SESLHD is committed to enabling our community to be healthy and well, and to providing the best possible compassionate care when people need it. South Eastern Sydney Local Health District (SESLHD) is committed to improving the care provided to our patients in line with our vision of &quot;working together to improve the health and wellbeing of our community&quot;. Provide a wide range of administrative and clerical support services to the Oncology Clinical Trials Unit including the preparation and organization of complex correspondence, billing management and records management of unit documents. Selection Criteria To be considered for this position, please ensure you address the below questions as thoroughly as possible. <ul><li>Excellent organisational and time management skills including the ability to prioritise, monitor workflow, meet strict deadlines and work unsupervised.</li><li>Demonstrated ability to carry out a wide range of complex administrative functions and application of relevant regulatory guidelines, policies and procedures.</li><li>Excellent written communication skills with the ability to produce reports, documents and correspondence in a clear and effective manner.</li><li>Possess a high level of attention to detail and demonstrated ability to carry out audits and monitoring functions.</li><li>Knowledge of, or ability to learn, medical terminology and hospital based programs such as IPM and Powerchart, in a health care setting. </li></ul>Need more information? <ul><li> Click here for the Position Description and SESLHD Expected Standards</li><li> Find out more about applying for this position </li></ul>For role related queries or questions contact Kamonwan Kongrak on kamonwan.kongrak@health.nsw.gov.au Our CORE Values are Collaboration, Openness, Respect and Empowerment and have been created by employees for employees and help define how we work and to inspire positive interactions in the workplace. We embrace diversity as our strength and are committed to maintaining an inclusive and collaborative work environment. Our workplaces are welcoming and safe for all our employees, irrespective of their unique characteristic including age, ethnicity, cultural or spiritual background, gender identity, disability, education and social-economic status. Read about our Diversity, Inclusion and Belonging Strategy for more information. Reasonable Adjustments NSW Health recognises everyone is unique, and that you may require some adjustments to ensure you have the best opportunity to apply. If we can make some adjustments to the NSW Health recruitment/interview process, then please email SESLHD-Recruitment-POWH-SSEH@health.nsw.gov.au and let us know. Adjustments may include but are not limited to, physical requirements, interview setups and specific interview availability times where required. Information For Applicants <ul><li>An eligibility list may be created for future vacancies</li><li>Employment of a temporary visa holder may only occur if no suitable permanent resident or citizen of Australia has been identified for this position following suitable labour market testing.</li><li>Applicants will be assessed against the essential requirements and selection criteria contained within the position description</li><li>Recommended applicants will be reviewed for compliance with NSW Health policy directive Occupational Assessment, Screening and Vaccination against Specific Diseases for all positions prior to offer</li><li>We do have an Aboriginal Workforce Team that can also provide support (SESLHD-AboriginalWorkforce@health.nsw.gov.au) and for additional information please visit our Stepping Up Website</li></ul>

Cancer Trials and Research Administrative Officer

&#x1F4CA; Now Hiring: Workforce Sourcing Analyst (Remote) We are seeking a Workforce Sourcing Analyst to support our HR data and workforce analytics initiatives. This role plays an important part in maintaining data accuracy and enabling informed decision-making across the organization. &#x1F537;Key Responsibilities:-allocate and update information across internal databases and client HR systems-Assist with maintaining and organizing employee and candidate records-Support basic recruitment coordination-Ensure data accuracy and confidentiality across all systems-Assist with routine administrative &#x1F537; What We Offer:- Flexible remote working arrangement- Part-time and full-time options- Structured onboarding and training- Competitive compensation package If you&#x2019;re interested in developing your career in HR analytics, we encourage you to apply or connect with us.

Workforce Sourcing Analyst

Who are we? At UpGuard, we are replacing manual security bottlenecks with AI-driven precision. Fresh off a US$75M Series C, we are scaling our infrastructure to process 100 billion risk signals daily. This isn&#x2019;t just growth; it&#x2019;s a total reimagining of how the world manages cyber risk. We build the Cyber Risk Posture Management (CRPM) platform that security teams actually love. By integrating security ratings, threat intel, and agentic AI, we empower organisations to stay ahead of an ever evolving attack surface. We aren&#x2019;t just building another tool; we&#x2019;re defining a category. We provide the autonomy to ship world-class technology and the resources to do it at a global scale. Where does this role fit in? We are seeking a Marketing Business Operations Manager to own the marketing budget process end-to-end and act as the operational backbone of the marketing team. This role goes beyond coordination and support, you&apos;ll independently design and drive process and systems improvements, own the team&apos;s work management platform, and lead change management for new ways of working across marketing. It&apos;s best suited to someone who already operates with real ownership and is ready to bring that judgment to a fast-moving marketing organisation. What will you do? Process &amp; Systems Support <ul><li>Own identification of friction points in how work moves between Marketing teams (shared services and squads), and lead the design and rollout of improvements</li><li>Own admin-level configuration and governance of the team&apos;s work management platform (Asana), including templates, custom fields, rules, and work structure standards</li><li>Lead evaluation and implementation of automation and no-code tooling, including AI tools, to scale the team&apos;s capacity</li><li>Lead change management for new processes and tools across the marketing team, including initiatives driven by leadership, and support the team through transitions </li></ul>Budget Ownership &amp; Financial Planning <ul><li>Own the marketing budget process end-to-end, leading annual planning in partnership with department heads across the marketing organization</li><li>Lead the monthly forecasting cycle, reconcile actuals against budget, and proactively surface risks and opportunities to leadership</li><li>Build and maintain budget models and dashboards that give leadership real-time visibility into spend</li><li>Partner with Finance on budget governance, ensuring documentation and reporting standards are met</li><li>Oversee vendor invoicing and purchase order processes, resolving escalations as needed </li></ul>Events &amp; Logistics <ul><li>Oversee the planning and execution of internal marketing events, including venue and vendor strategy</li><li>Oversee travel arrangements and event logistics for the marketing team, resolving complex or escalated issues</li><li>Own meeting scheduling and calendar strategy for marketing leadership, including recurring cadences</li><li>Facilitate executive meetings, ensuring effective structure, capture decisions and drive follow-through, and follow-through on action items</li><li>Own the strategy and vendor relationships for the company&apos;s online swag store, including budget and forecasting, and own the internal request process end-to-end. </li></ul>Tools, Content &amp; Reporting <ul><li>Own and continuously evolve the marketing team&apos;s Notion workspace and team handbooks</li><li>Own the marketing team&apos;s Asana project, setting best practices for tasks, timelines, and status reporting</li><li>Own marketing goal tracking within Asana, partnering with leadership to ensure strategic alignment</li><li>Develop and refine presentation materials for quarterly global marketing meetings, incorporating strategic narrative</li><li>Own agenda-setting and preparation for key marketing meetings, partnering directly with leadership </li></ul>What will you bring? <ul><li>3+ years of experience designing and improving workflows and processes across teams, ideally within a shared-services or squad-based structure</li><li>Demonstrated, admin-level experience managing a work management platform (Asana, Monday, or similar)</li><li>Strong systems thinking, able to see an operating model holistically, not just optimize individual tools</li><li>Proven experience with automation or no-code tooling, including AI tools</li><li>Demonstrated change management or facilitation experience, with a track record of driving adoption of new ways of working</li><li>Demonstrated experience owning a budget process end-to-end, not just tracking spend</li><li>Excellent organizational skills with the ability to manage multiple workstreams simultaneously</li><li>Strong written and verbal communication skills, with the ability to work confidently with senior stakeholders </li></ul>What will give you an edge? <ul><li>Experience specifically within a marketing function, versus a generalist ops/PM background</li><li>Data and reporting skills, e.g. building capacity models to identify trends and scaling opportunities</li><li>Experience partnering with or managing external vendors and contractors</li><li>Experience mentoring or guiding junior team members </li></ul>What&apos;s in it for you? <ul><li>Monthly Lifestyle subsidy: Use this for financial, physical, and mental well-being</li><li>WFH set-up allowance: To ensure you have the right environment to work in, we will help you get set up within your first 3 months at UpGuard</li><li>$1500 USD annual Learning &amp; Development allowance: To support your career development, all team members will be able to expense development opportunities against this allowance</li><li>Annual leave: PTO plus two additional UpGuardian leave days to give you time to recharge your batteries.</li><li>18 weeks paid Parental Leave: Irrespective of parenting role</li><li>Personal Leave Allowance: This includes sick &amp; carer&#x2019;s leave</li><li>Fully remote working environment: While we have physical offices in Sydney &amp; Hobart, we do not mandate compulsory attendance</li><li>Top-spec hardware: All team members will be provided with top-spec laptops for their role</li><li>Generative AI subsidy: UpGuard provides paid subscriptions for all team members to access generative AI tools to support their work </li></ul>UpGuard is a Certified Great Place to Work&#xAE; in the US, Australia, UK and India, establishing its position as a leading global technology employer. 99% of team members agree that UpGuard is a great place to work! Apply now to find out why! As an Equal Employment Opportunity and Affirmative Action Employer, qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, or disability status. Please Note: Not all roles can be performed from the United States. Please check your specific job listing to confirm its advertised location. If the role you are applying for is listed as based in the US, we are currently only able to support hiring in the following locations: CA, CO, FL, IL, MA, MD, MO, OR, PA, TX, WA, and DC. Before starting work with us, you will need to undertake a national police history check and reference checks.

Marketing Business Operations Manager

Job brief Join Elite Escapes and turn your passion for travel into your next career. As a Remote Destination Wedding Travel Planner, you&apos;ll help couples turn their we do into an unforgettable travel experience. By combining travel planning expertise with a warm, consultative sales approach, you&apos;ll guide couples and their guests from the first wedding vision to confirmed bookings &#x2014; whether it&apos;s a beachfront ceremony, an intimate European celebration, a luxury resort wedding, or a group getaway with family and friends. What You&apos;ll Do <ul><li>Design customized destination-wedding travel plans, including flights, resort stays, room blocks, transfers, cruises, excursions, and honeymoon extensions.</li><li>Connect with couples to understand their wedding vision, guest needs, budget, preferred destination, and non-negotiables&#x2014;then present tailored options and confidently guide them through booking.</li><li>Coordinate travel details for wedding groups, helping ensure guests have clear booking options, payment timelines, and support before departure.</li><li>Respond to questions and changes with professionalism and care, including payments, room upgrades, guest additions, date changes, transfer needs, and special requests.</li><li>Elevate each celebration with meaningful details: romantic excursions, welcome experiences, local activities, honeymoon ideas, and unforgettable wow moments for the couple and their guests.</li><li>Support clients from the initial consultation through travel, including pre-departure communication, on-trip assistance, and post-wedding follow-up. </li></ul>What You Bring <ul><li>Strong communication and relationship-building skills; comfortable guiding couples through decisions, answering concerns, and helping them confidently move forward.</li><li>The ability to organize multiple moving pieces, from guest lists and room options to payment schedules, travel documents, and group logistics.</li><li>A willingness to learn new tools, including CRMs, supplier portals, booking platforms, and group-travel systems.</li><li>A background in weddings, sales, customer service, hospitality, events, or travel is a plus&#x2014;but it is not required. Full training is provided.</li><li>A genuine love for romance, celebrations, travel, and helping people create meaningful memories. </li></ul>What You Get <ul><li>A fully remote opportunity with part-time or full-time flexibility.</li><li>Comprehensive onboarding and continued coaching on destination weddings, preferred suppliers, resorts, group coordination, and sales-focused travel planning.</li><li>A collaborative and supportive team environment.</li><li>Room to grow and specialize in areas such as Caribbean weddings, luxury celebrations, honeymoons, cruises, all-inclusive resorts, or group travel. </li></ul>Destination weddings involve many details&#x2014;but if you are the person who enjoys bringing calm, clarity, and excitement to a couple&apos;s biggest celebration, you&apos;ll thrive in this role. You&apos;ll help turn wedding ideas into smooth travel plans, happy guests, and memories that last far beyond the ceremony. Ready to join us and see where this path could take you? Apply now &#x2014; we&apos;d love to meet you.

Wedding Destination Planner

Are you a Property Manager who is looking for more flexibility? Are you looking for an amazing team and culture? Are you over being micro managed? If you answered yes to all of the above, then I have the perfect role for you! About The Client Our client is an award winning, reputable Property Management agency based in the Perth CBD. They have a massive focus on company/team culture and even won an award for it! Work with a group of high-profile professionals, who all love what they do! About The Role <ul><li>Work from home Property Manager role! Our client offers a 9 day WFH and 1 day in office schedule. </li><li>For your 1 rostered day in the Office, they are based Perth CBD, with free parking available. </li><li>End-to-end portfolio management. Including routines inspections, finals bond inspections and home opens. </li><li>Portfolio off around 110 based predominantly in from Hamilton Hill to Wellard. </li><li>No PCR&apos;s or documentation preparation. </li><li>No Trust accounting or business development.</li><li>Work within a team that shares ideas and works together, while also being well supported by the HOD and support staff. </li></ul>Benefits and perks <ul><li>Salary of up to $100,000 + fuel + bonuses + superannuation.</li><li>Great Bonuses on offer for achieving Key Performance Indicators, up to an additional $5k PA on top of your salary. </li><li>Our client offers amazing admin support, they handle all trust accounting, invoice entry, paperwork creation, filing, arrears, management authority renewals and more!</li><li>An amazing Director who trusts their team and wont micro-manage you! </li><li>One of the most driven and passionate teams to work with!</li><li>Regular social and company events! Work with a team who really have that work hard, play hard mentality. </li></ul>Skills And Experience <ul><li>The ideal candidate will have a minimum of 2 years experience as a property manager.</li><li>Ideally candidate will live within 30 minutes of the portfolio to ensure efficiency. </li><li>Current Property Management Registration and CPD Points.</li><li>Experience using Palace and Bricks &amp; Agent would be highly regarded. </li><li>Professional presentation and high-level communication skills.</li><li>Exceptional people skills and the drive to ensure your clients receive the best experience.</li><li>Outstanding written and verbal communication skills.</li><li>Exceptional work ethic to go the extra mile to achieve outstanding results. </li></ul>DON&apos;T DELAY...! Please call Sophie Ellis during business hours on 08 6186 4142 or simply hit APPLY NOW! All applications are strictly confidential.

WFH Property Manager

Job brief Join Elite Escapes and turn your passion for travel into your next career. As a Remote Adeventure Travel Planner (Sales-Focused), you&apos;ll turn travel dreams into booked itineraries by pairing destination expertise with a consultative, client-first sales approach. You&apos;ll design custom trips while guiding clients from their first what if? to a confirmed reservation &#x2014; whether it&apos;s a solo escape, a group getaway, a destination wedding, or a family travel experience. What You&apos;ll Do <ul><li>Connect with clients to understand their travel needs, preferences, and budgets</li><li>Book seamless journeys via email, chat, and phone &#x2014; transforming inquiries into confirmed trips with enthusiasm and accuracy</li><li>Resolve issues quickly, turning concerns into happy outcomes and ensuring smooth travel from booking to homecoming</li><li>Spot trends in client feedback to refine services and personalize support for future bookings</li><li>Optimize response times, minimizing delays and boosting client satisfaction scores</li><li>Nurture post-booking relationships, ensuring clients feel supported before, during, and after every trip</li><li>Deliver high-touch service with empathy, expertise, and a genuine smile </li></ul>Nice to Have <ul><li>Travel industry savvy (preferred, not required &#x2014; zero experience also welcome)</li><li>Stellar written and verbal communication skills</li><li>Comfort with technology and AI tools (we&apos;ll train you on the rest)</li><li>Passion for travel, adventure, and curiosity about the world </li></ul>What You Get <ul><li>Fully remote work</li><li>Comprehensive onboarding and training</li><li>Great team atmosphere with collaborative, supportive colleagues</li><li>Growth potential with clear paths to leadership and higher earnings </li></ul>Who We Are We curate journeys that turn travel dreams into reality. We believe travel and adventure should create transformative, lifelong memories &#x2014; that&apos;s why we partner with advisors who share that passion. Sound Like You? Apply now &#x2014; we can&apos;t wait to meet you.

Adventure Travel Planner

Your New Role An exciting opportunity for an experienced Client Support Officer to join an established software business in a 100% remote, work from home role. You&#x2019;ll provide day-to-day customer support, user assistance, online training and administration, helping clients get the most out of the company&#x2019;s software platform. This is a great opportunity for someone from customer service, client support, help desk or administration who enjoys problem solving, building relationships and working independently. Benefits To You <ul><li>100% remote / work from home anywhere in Australia</li><li>$80,000 - $95,000 + super</li><li>Flexible start and finish times</li><li>Monday to Friday role</li><li>No commute or office attendance required</li><li>Join an established software business supporting clients across ANZ</li><li>Opportunity to build your experience within the software and technology sector</li><li>Varied role across client support, online training and administration </li></ul>Your Responsibilities <ul><li>Providing timely and effective client and customer support</li><li>Responding to user queries and providing clear solutions</li><li>Delivering and assisting with online client training</li><li>Supporting clients with the use of the software platform</li><li>Maintaining and improving customer support resources</li><li>Building strong relationships with clients and internal teams </li></ul>About You <ul><li>Experience in customer service, client support, technical support, administration or help desk support</li><li>Self-motivated and comfortable working independently in a fully remote environment</li><li>Experience working with accountants or accounting professionals, or a qualification in accounting, will be highly regarded but is not essential </li></ul>Your New Company Join an established software and technology business supporting clients across Australia and New Zealand. You&#x2019;ll become part of a collaborative team and have the flexibility to work completely remotely while building your experience across client support and software. Next Steps If you&#x2019;re looking for a Client Support Officer, Customer Support Officer or Customer Service role offering genuine flexibility and the opportunity to work 100% remotely, click Apply Now or contact Nia Williams at nia.williams@randstad.com.au for a confidential conversation. At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background. Experience 2 years

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