This is a remote position.
About The Role
We’re looking for an organised, reliable and proactive Administration Assistant to support the day-to-day operations of an Australian construction company.
The ideal candidate will have at least one year of Australian work experience, strong administrative skills, good communication skills and a high level of attention to detail.
Construction industry experience would be a bonus, but it’s not essential. We’re happy to consider candidates from other industries who have the right skills, attitude and willingness to learn.
Key Responsibilities
- Provide general administrative and operational support to the team.
- Manage emails, phone enquiries, data entry and document filing.
- Prepare, update and maintain spreadsheets, reports and company records.
- Assist with preparing quotes, invoices, purchase orders and other administrative documents.
- Maintain project documentation and keep records organised and up to date.
- Assist with scheduling meetings, appointments and follow-ups.
- Liaise with clients, suppliers, subcontractors and internal team members as required.
- Follow up on outstanding paperwork, approvals and requests.
- Assist with general office coordination and other administrative tasks as required.
Essential requirements:
- Minimum one year of Australian work experience in an administrative, office support or similar role.
- Strong written and verbal English communication skills.
- Good knowledge of Microsoft Office, particularly Outlook, Word and Excel.
- Excellent organisational skills and attention to detail.
- Ability to manage multiple tasks, prioritise workloads and meet deadlines.
- A proactive attitude, willingness to learn and ability to work independently.
- A professional approach when dealing with clients and other stakeholders.
- Self-organised, dependable and able to work independently with minimal supervision.
- Strong work ethic, accountability and a willingness to go the extra mile when needed.
- Good time management skills and the ability to prioritise tasks and meet deadlines.
- Takes initiative, follows through on tasks and communicates proactively.
- Previous experience in the construction industry is not must but a bonus.
- Experience with accounting, invoicing or project management software.
- Exposure to purchase orders, variations, work orders or supplier coordination.