Group Administrator

Our client is a Fortune 500 global technology leader committed to empowering individuals and organizations to achieve more. They deliver cutting-edge solutions in cloud computing, artificial intelligence, and productivity tools, serving businesses, nonprofits, and governments worldwide. With a strong focus on innovation, security, and accessibility, they help drive digital transformation and create positive social impact.

• Starting Date: 5 January 2026• 12-18 Month Contract• Remote working position (Australian based only)• 20 hours/week (Monday - Friday, 1pm - 5pm,)POSITION TITLE: ADMNISTRATIVE ASSISTANT (PART TIME)

The Executive Assistant will provide high-level administrative and operational support to Senior Director of Security Sales Asia, and their team. This is a part-time role (20 hours per week), with preferred working hours between of 1pm - 5pm from Monday to Friday. The contractor will play a critical role in ensuring smooth day-to-day operations, supporting team coordination, and enabling the leader to focus on strategic priorities.

Performs a variety of complex administrative functions primarily for an individual manager and secondarily for a group. Manages schedule(s); coordinates travel arrangements; coordinates meetings and events; coordinates department financial operations, personnel operations, and facility operations; completes special projects as assigned.

RESPONSIBILITIES:

Calendar & Meeting Management

• Manage complex calendars, schedule meetings, and coordinate logistics (including room bookings and attendee tracking).
• Organize and prioritize meetings to align with business needs, including cross-time zone coordination (especially with India and Singapore).
• Prepare agendas, materials, and follow up on action items.

Travel & Expense Administration

• Arrange domestic and international travel, handle itinerary changes, and ensure compliance with company travel policies.
• Prepare and process expense reports, ensuring accuracy and timely submission.
• Liaise with finance for any business-related claims; note that most expenses are not anticipated unless for special events or client visits.

Team & Project Support

• Support a team of 20, including 5 direct reports, by coordinating training completion, compliance activities, and other delegated tasks.
• Track and follow up on project deliverables, training, and compliance requirements.
• Act as a liaison between the leader, team members, and other stakeholders.

Administrative Excellence

• Maintain confidentiality and discretion in handling sensitive information.
• Ensure all administrative processes are efficient and compliant with Microsoft standards.
• Support onboarding of new team members as needed.

REQUIREMENTS:

• Minimum 5 years’ experience as an Executive Assistant, Administrative Assistant, or similar role supporting senior leaders.
• Prior experience at Microsoft is a plus but not mandatory.
• Advanced proficiency in Microsoft Office Suite, especially Outlook (calendar/email), Word, Excel, and Teams.
• Experience with expense management and travel booking systems.
• Strong organizational, time management, and multitasking abilities.
• Excellent communication and interpersonal skills.
• High attention to detail and ability to work independently.
• Ability to handle confidential information with discretion.
• Flexibility to work part-time hours (20 hours/week), with preferred working blocks in the afternoon (1–5pm) to facilitate collaboration across time zones.
• Ability to work remotely, with occasional on-site presence if required.