HR Administrator

Position Title: Human Resources (HR) Assistant

Reports To: CEO

Department: Human Resources

Employment Type: Full-Time

Position Summary

The Human Resources (HR) Assistant provides administrative support to the finance/HR department and assists with the day-to-day operations of HR functions and duties. This role is key in ensuring smooth HR processes, maintaining employee records, supporting recruitment and onboarding, and responding to employee inquiries. The HR Assistant acts as a first point of contact for HR-related queries and helps to promote a positive workplace culture.

Key Responsibilities

• Maintain and update employee records
• Compliance – Working with children, police checks and other required documentation
• Assist in recruitment processes including job postings, resume screening, interview scheduling, and reference checks.
• Support new hire onboarding and orientation/induction programs.
• Prepare HR documents such as employment contracts, letters, and reports.
• Respond to internal and external HR-related inquiries or requests and provide assistance.
• Assist in payroll preparation by providing relevant data (e.g., absences, leaves of absence, bonuses).
• Ensure compliance with labor regulations by staying up to date on HR policies and best practices.
• Assist in maintaining and improving HR systems, databases, and workflows.

Employee Engagement

• Support performance review cycles by tracking deadlines and collecting documentation.
• Help coordinate training sessions, employee events, and wellness initiatives.
• Administrate Employee of the month awards and communications
• Intranet – maintain and develop HR section
• Uniforms - stock control and deployment

Qualifications and Skills

• Certificate, Diploma, or Degree in Human Resources, Business Administration, or related field.
• Prior administrative or HR experience preferred.
• Understanding of HR practices, procedures, and employment legislation.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• High level of confidentiality, discretion, and professionalism.
• Ability to work both independently and as part of a team.

Platforms and tech

• Employment Hero (EH)
• Myhub Intranet
• Slack

KPI

• Employment contracts and position description - 100% EH records compliance
• Intranet - 100% employee onboarding and accuracy
• Policies – 100% EH compliance sign off

Working Conditions

• Remote-based position with standard working hours (9-5pm Sydney time)
• May require occasional overtime or flexibility during busy periods (e.g., recruitment drives or audits).